Subject: Call for Proposals to Host 2001 International Conference on Advanced Learning Technologies
From: Kinshuk (kinshuk@ieee.org)
Date: Mon 24 Jan 2000 - 04:35:10 MET
From: "Kinshuk" <kinshuk@ieee.org> Subject: Call for Proposals to Host 2001 International Conference on Advanced Learning Technologies Date: Mon, 24 Jan 2000 16:35:10 +1300
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Call for Proposals to Host the International Conference on
Advanced Learning Technologies in 2001
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The IEEE Learning Technology Task Force (LTTF) requests proposals to host
the International Conference on Advanced Learning Technologies in 2001
(ICALT-2001). ICALT-2001 will be the first in a series of conferences in
which the best research in the field of learning technologies will be
reported. The Conference will be organized under the auspices of the IEEE
Learning Technology Task Force (http://lttf.ieee.org/). The IEEE Computer
Society (the parent organisation of LTTF) is expected to be the main sponsor
of the conference.
** IEEE Computer Society also has specialized staff for managing various
conference tasks. Their services can be purchased if required. **
Details of their policies, requirements and conference management related
services are available at:
http://www.computer.org/conferences/orgtools.htm
ICALT-2001 will provide opportunities for the cross-fertilization of ideas
and information on research and applications in the learning technology field.
The technical program will include papers, panels, posters, tutorials,
workshops, invited speakers, and possibly other special events.
There will be a two stage submission procedure for proposals to host the
conference. In the stage 1, an informal proposal is requested. Such informal
proposal should contain the following information:
o Proposed organizer(s): name, address, phone number, and e-mail address
o Proposed location: geographic site and proposed conference facilities
o Proposed time: when would the conference be held
o Advantages of the proposed location: a short paragraph
o Strengths of the proposed organizers: a short paragraph
The informal proposal should be submitted to the Executive Committee of
IEEE Learning Technology Task Force at the following e-mail address:
lttf-ec-request@listserv.readadp.com
The proposal will be distributed to the LTTF Executive Committee. The
Executive Committee will then discuss the informal proposal and will then
select one or two proposals to go on to stage 2 where more information will
be required. LTTF Executive Committee will then select the final proposal
and shall forward it to IEEE Computer Society for sponsorship approval.
The detailed stage 2 submission guidelines are provided below so as to give
prospective conference organizers an idea of what will be required to put
on a successful ICALT conference in 2001.
The deadlines are as follows:
o Stage 1: expression of interest: submit by February 29, 2000
o Exec. Committee will indicate finalists: decision by March 15, 2000
o Stage 2: detailed final proposal: submit by April 30, 2000
o Exec. Committee will decide final conference site: decision by May 20, 2000
* Detailed Final Proposal Guidelines
As the ICALT Conference is aimed at exchange of ideas and research results,
preferably the host site should also be actively engaged in learning technology
research/implementation. Informality has priority over comfort and low
financial thresholds are preferred to elaborate arrangements. Realistic
budgeting, which will include funding from IEEE Computer Society (as main
sponsor) and other external sources, should target a break-even point of
about 100 attendees, but facilities should be able to handle up to 150 attendees.
* Detailed Final Proposal Outline
The detailed stage 2 proposal to host ICALT-2001 should include, but not
be limited to the following information.
1. Basic factual data
1.1. Conference schedule. The dates for the 2001 conference are not
specifically determined but the months between June and September are
preferred. Allow two days for conference presentations plus one day for
tutorials/workshops. Specify which days/weeks/months are acceptable,
preferable, or not available. It is beneficial if the dates are just before
or after some other major conference in the educational technology area in
the proposed geographical region, so as to maximise the benefits for the
attendees.
1.2. Location. The location of the conference should be selected to optimize
convenience, costs and local support. Needed is information on:
a. Appropriate working space: 1 large auditorium [100+] for invited lectures,
and other plenary sessions; also 3 smaller halls [40] for parallel sessions;
spaces for demos and poster sessions.
b. Food arrangements: in particular for coffee and lunch breaks.
c. Lodging: accommodation with a range of (special) prices and at varying
distances from the conference facilities. Not only hotels but also student
accommodation should be available.
d. Presentation facilities and equipment.
e. Secondary features: such as recreation facilities, travel opportunities,
and cultural events.
1.3. Transport. Indicate international and national connections; and local
transport to venue.
1.4. Supporting organizations. ICALT-2001 should be hosted and supported by
an organization (university/department, research establishment, company,
national association) rather than by private persons. This organization should
be informed about the proposal and acknowledge its support for the proposal
before the final decision is made.
1.5. Local organizing committee (LOC). A (provisional) local organizing
committee should be proposed, consisting of at least two people(one of whom
will serve as Local Chair) and functions/roles. More members can be appointed
later. The General Conference Chair will be the Chair of the LTTF at the time
who is responsible for maintaining communication between the LOC, LTTF, IEEE
Computer Society and the Program Chair. The Program Chair will be nominated by
the Executive Committee of the LTTF in agreement with hosting organisation.
Other members of the program committee will be appointed by the Program Chair
in consent with LTTF Executive Committee and Local Chair.
1.6. Communication facilities. Specify e-mail, fax, and other facilities for
attendees to use to communicate to/from the conference site.
2. Motivation
Specify interests or motives for organizing ICALT-2001 (pleasure in doing it
is important - but advancing local interest, reputation etc. are also
honourable motives).
3. Planning
A global plan of activities should be drafted spanning one and a quarter
years before the Conference date. This initial plan should contain not more
than what can be put on half a page. The plan should be fully fleshed out
after acceptance of the final proposal by the Executive Committee in
cooperation with the General Conference Chair and the Program Chair.
4. Sponsorships
The IEEE Computer Society is expected to be the major sponsor of the
conference, but additional sponsorships from private and public institutes
are encouraged and should be specified or estimated.
5. Budget
A preliminary budget, that is balanced by the revenues of 100 attendees and
very likely sponsors, should accompany the proposal. Costs should include
the printing of Proceedings (preferably at IEEE Computer Society Press),
conference facilities, extra labour (administrative support), mailings,
posters, etc. Except for the Program Chair and at least two invited speakers,
travel and lodging expenses are the responsibility of individual conference
attendees. There is normally a reduced rate for IEEE, Computer Society and
members of other sponsoring organisation and even much reduced rate for student
attendees. Publicity and organizational costs can be kept down by expeditious
use of e-mail and other electronic media.
Interested parties can contact LTTF Chair at kinshuk@massey.ac.nz for any
informal queries. Information regarding IEEE Computer Society policies for
hosting conferences is available at following URL (This includes information
on budget preparation, what kind of sponsorship is available, what
organisation support can be acquired and what are the main ingredients for
hosting a successful conference):
http://www.computer.org/conferences/orgtools.htm
6. Submission details
As in the stage 1 submissions, the final stage 2 proposals should also be
submitted to the entire Executive Committee at:
lttf-ec-request@listserv.readadp.com
Good luck with your proposals!
Regards.
Kinshuk
Chair, IEEE Learning Technology Task Force
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